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The following FAQ’s have been compiled for Nominators and Program Directors of FON award recipients. If you have additional questions, please contact the FON Scholarship Co-Coordinator at: fon-scholarships@naeoptrio.org This information is current as of July 2025 |
A check for the recipient’s award will be presented, along with a certificate, at the TRIO Achievers luncheon. The check is made out to the recipient using the name provided on their scholarship/award application. If a recipient is unable to receive their award in person, their certificate and check will be mailed to them at the address provided on their scholarship/award application. This is usually done within a week after the luncheon. |
Yes. At the end of this document are guidelines for acceptance speeches. If the recipient is unable to attend the TRIO Achievers Luncheon to receive their award, we ask them to provide us with a video acceptance speech that we can play at the luncheon. This information that a video will be provided should accompany the recipient’s RSVP. Videos must be submitted by Sept 4th to the FON Scholarship Committee email address: fon-scholarships@naeoptrio.org |
Yes. The nominator or project director may read their recipient’s acceptance speech in place of a video. Please note that videos prepared by the recipients are preferred so luncheon attendees (which also includes scholarship donors) are able to see and hear the person speaking. |
Guidelines for a recipient preparing their in-person acceptance speech or video acceptance speech: Limit to 2-3 minutes First and last name TRIO program Host institution Thank you for the specific scholarship being awarded and the Friends of NAEOP (pronounced nay-op) A little about yourself, your story What your educational plans and future goals are OPTIONAL: At the end of your speech or video say, “TRIO WORKS!” If the recipient is unable to attend the TRIO Achievers Luncheon to accept their award in person, we have set a deadline of Sept 1st for videos to be submitted to this email address: fon-scholarships@naeoptrio.org |
Photos of the recipient are requested mainly for use on our FON webpages and for the PowerPoint presentation played at the luncheon. These are some general guidelines for the requested photo: Photo should be a high quality digital photo Photo should be taken by another person and not a selfie Please do not wear any headwear (i.e., earphones, hats, sunglasses), or use unnatural filters (i.e., Snapchat filters) Photo should be of high-quality, not blurry or pixelated Photo should not include any other individuals (with the exception of the scholarship applicant’s children) Please no cropped group photos Please do not use a photo of a printed picture We have set a deadline of Sept 4th for photos to be submitted to this email address: |
The nominating program is responsible for the travel arrangements for their recipient to and from the luncheon location. They are also responsible for any costs associated with that travel. |
The nominating program is responsible for making hotel reservations and guaranteeing them with a credit card. Reimbursement for the hotel room will be made at the conference by the FON Chair. If paying in advance creates a hardship, please contact the FON Chair for assistance at fon-chair@naeoptrio.org. |
The nominating program is responsible for ensuring that the FON Scholarship Coordinator receives their recipient’s RSVP for the luncheon via Google Form. If they will be attending, dietary requirements must be provided. |
The Friends of NAEOP provides a complementary luncheon ticket for each recipient and up to one (1) guest. The information for the guest must be provided when the RSVP is made. Dietary requirements must also be provided for the guest. Additional guests may attend but they will need to purchase their luncheon tickets through the NAEOP Conference registration webpage. NOTE: For TRIO staff attending the conference, the cost of the luncheon is included in the conference registration. If TRIO staff are only going to attend the luncheon, they will need to purchase tickets through the NAEOP registration webpage. |
Luncheon tickets are held at the conference registration table. Either the recipient may pick up their ticket (and their guest’s ticket) or their nominator or program director may pick them up and deliver them to the recipient. |
The nominating program is responsible for getting this information from the NAEOP Conference Committee and ensuring it is passed on to their recipient attending the luncheon. In the past, these are some questions asked by recipients about the luncheon: The address and phone number of the conference hotel. Parking location and whether there is a cost to park. Where the NAEOP Conference Information Table can be found. The room name and location of the luncheon. The recipient or TRIO accompanying staff should secure seats for their group at one of the reserved tables in the front of the luncheon room. |
Yes, on a case by case basis and if funding is available. Only one night’s stay can be reimbursed. A reimbursement request with the hotel receipt must be sent to the Friends of NAEOP Committee Chair at fon-chair@naeoptrio.org. (See additional information below.) |
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ADDITIONAL INFORMATION: If a TRIO program is unable to cover all the costs for their recipient to travel and stay overnight to attend the luncheon, the following amounts may be available on a case by case basis and if funding is available. One night’s lodging, single rate. Per diem of $40.00, 2 days maximum Fifty dollars ($50.00) for miscellaneous expenses and ground transportation. Two (2) meal tickets. No costs for travel/transportation to and from the conference can be reimbursed. (The minor exception is the $50.00, listed above, for miscellaneous expenses that may be used for ground transportation.) It may be possible for a reimbursement check for accepted expenses to be provided at the conference if prior arrangements are made with the Friends of NAEOP Committee Chair at fon-chair@naeoptrio.org |
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